One person, four jobs
In a one-person business you do the work, answer the phone, keep the books and run the marketing — usually at the same time. The phone rings while your hands are full, and some callers simply ring the next name on the list. Invoices wait for the evening, nobody chases the customer who has not paid, and the business’s Instagram has not moved since spring.
You are far from the only one working this way: of the enterprises born in the EU in 2023, 83.4% consisted solely of self-employed people, with no employees at all (Eurostat). It is not a question of discipline; it is one pair of hands. What helps is someone who takes the calls you cannot, turns what was agreed into an order and an invoice, keeps your social media going and reminds you of what you promised — without you having to manage them. It is worth first checking how many calls small businesses miss — and what each one costs.
Who takes which job: not one AI assistant but four agents
Weyvox is an app for iPhone and Android with four AI agents, each with their own job. You write in one chat — to one of them with @Name, or simply to whoever is responsible — and when work passes between them, the chat shows it, for example “Leo → Marc”.
- Cindy, AI receptionist — the phone. With Agent auto-answer on, she picks up your business line immediately or after 10, 20, 30 or 40 seconds of ringing, even when your phone is off. She introduces herself as your business’s AI receptionist, quotes only your prices, books into genuinely open slots, offers the customer an SMS confirmation and leaves you a note. When you ask, she also calls customers and suppliers for you. More: Cindy as your AI receptionist and AI phone calls on your behalf.
- Marc, AI manager — customers and paperwork. He keeps your customers, orders, services and prices, and books appointments around your calendar. He prepares invoices, quotes, completion certificates and contracts as PDFs from your own templates, and tracks who has paid and who owes you. More: Marc as your AI manager and Marc as your AI invoice generator.
- Alice, AI marketer — social media. She runs the accounts you connect — Instagram, Facebook, TikTok, YouTube, LinkedIn, Threads, Pinterest and Bluesky — writes a version of each post for each network, makes photos and short video clips or edits reels from your own footage, and publishes now or on a schedule. More: Alice as your AI marketer.
- Leo, AI coordinator — memory and reminders. He keeps your business profile, remembers what matters about you, reminds you at the time you named, searches the web and hands work to the right colleague. More: Leo as your AI coordinator and how AI employees work together.
On the Business and Professional plans Leo also runs Goals: you name a result — for example “collect what customers owe by the end of the month” — and he plans the steps for the team within a spending limit you set (how Goals work). The Results tab shows the money, what needs your attention and what the team did.
AI for sole traders in practice: a day with the team
An ordinary Tuesday for a sole trader, with Cindy’s auto-answer set to 20 seconds:
- 07:45 — The reminder you asked Leo for last night arrives: pick up the supplies from the wholesaler.
- 10:20 — You are busy on a job when a new customer calls. After 20 seconds Cindy answers in your business name, says she is an AI agent, gives the price of the service from your price list and offers Thursday at 9:00 — a slot she checked against your calendar and the orders already booked. The customer agrees, the order goes into your list, and after a yes the customer gets an SMS confirmation. A note waits for you in the chat.
- 12:30 — Over lunch you open the new order, check it and tap Confirm. Then: “@Marc, invoice the Martins for yesterday’s job.” The invoice arrives in the chat as a PDF from your template, with the next number in the series, ready to forward.
- 14:10 — “@Cindy, call the wholesaler and ask if my delivery has arrived.” Her Autonomy is off, so she first shows a card with the number and the purpose; you tap, she calls, and the answer comes back as a note.
- 17:40 — You send Alice three photos of the work you finished today. She writes a post for Instagram and another for Facebook and sends them to you as a post card; after you tap Publish they go live.
- Next Monday — Two summaries arrive by themselves: who still owes you money, and last week’s calls, orders and payments.
What you did yourself: the job and a few taps. The phone, the invoice and the post were the team’s work.
Ask first or act alone
Each agent’s page has an Autonomy switch. Off, the agent shows you what it is about to do and waits for your yes; on, it acts and reports back. For each agent it means something specific:
| Agent | Autonomy off | Autonomy on |
|---|---|---|
| Cindy | Before every call from the chat she shows a card with the number and the purpose, and dials only after your yes. | She places calls on her own, without the card. |
| Marc | Before booking a time, changing an order, texting a customer or issuing an invoice, completion certificate or contract, he shows what he is about to do and waits. | He books open slots, updates orders, sends SMS confirmations and prepares documents on his own. |
| Alice | Every post comes to you as a post card and goes out only after you tap Publish — the posts of an approved social media plan too. | Posts you ask for in the chat still wait for your Publish; with an approved social media plan she schedules the plan’s posts herself — but a reel with defects found by the quality check still goes out only after you tap Publish anyway. |
| Leo | He asks before removing anything from his memory. | He clears reminders that have passed and facts that no longer hold, and briefly says what he removed. |
Two things stay yours whatever the switches say: a payment is marked only when you say the money arrived, and a goal starts only when you accept its card. A sensible start is to let Marc and Alice ask first until you have seen a few of their drafts — then switch them on.
Autonomy comes with the Business and Professional plans. On Start the switch is visible but off, with a lock, and every agent asks you before each action; on Business it works again the way you left it.
AI tools for freelancers, an assistant or an AI team: your options compared
There are five realistic ways to handle calls, paperwork and posts when you work alone. Each has its place:
| Approach | What works | What falls short | What it costs you |
|---|---|---|---|
| Doing it all yourself | You know every customer and every job. | Calls during a job go unanswered; invoices and posts wait for the evening — or never happen. | Your evenings, and the customers who called someone else. |
| Voicemail, and paperwork in the evening | Cheap, and nothing is lost outright. | Callers have to leave a message and wait, and some won’t; follow-ups depend on your memory. | Little money, a lot of your time. |
| A part-time assistant | A person with judgement, good with the unusual. | Covers only their hours, needs training and managing, and costs the same in a quiet month. | A wage, plus the time to manage it. |
| Separate apps: call answering, invoicing, post scheduling | Each can do its own job well. | Nothing connects: an order taken on the phone does not become an invoice or a reminder by itself — you are the glue between them. | Several subscriptions, and your time copying between them. |
| An app with AI agents such as Weyvox | One chat: a call becomes an order, the order an invoice, a promise a reminder; posts are written for you; you choose per agent what needs your yes. | Not a person — unusual situations need you to take over. It needs a phone line from the app and credits for the agents’ work, and it is not accounting software. | €25 a month excl. VAT on Start, with 2,500 credits; usage beyond that from extra credits. |
If only one job is the problem — say, social media — a single-purpose tool may be all you need. Several AI agents in one app make the most sense when several of these jobs land on the same pair of hands.
What it costs a sole trader a month
Weyvox is a monthly subscription, bought in the app (App Store or Google Play) or on weyvox.com. For one person working alone, Start is the natural plan: €25 a month excl. VAT with 2,500 credits for the agents’ work every month — the plan price equals its credits, and in the app the App Store or Google Play adds your country’s VAT (or sales tax) and shows the exact amount before you pay. On the website VAT is added according to your country and VAT number, and every payment comes with an invoice in your business’s name; the App Store and Google Play give their own receipt, not an invoice in your business’s name, so pay on the website if your books need one. Weyvox prices are in credits: 1 credit = €0.01 excl. VAT. Every charge takes the plan credits first and then extra credits, which you buy in the app or on the website while your subscription is active. On Start, plan credits left at the end of the month expire; extra credits never do.
A worked month, using the average prices from the cost simulator on the pricing page and the SMS rate:
| Agent | Work in the month | Average | Total |
|---|---|---|---|
| Cindy | 20 calls of up to 2 minutes | ≈ 50 credits a call | 1,000 credits |
| Cindy | 10 SMS confirmations, one segment each | ≈ 8 credits a segment | 80 credits |
| Marc | 8 documents: invoices, quotes, completion certificates | ≈ 40 credits a document | 320 credits |
| Alice | 4 posts, prepared and published | ≈ 70 credits a post | 280 credits |
| Leo | 4 everyday tasks in the chat | ≈ 60 credits a task | 240 credits |
| Total | inside the 2,500 plan credits | — | 1,920 credits |
1,000 + 80 + 320 + 280 + 240 = 1,920 credits — inside the 2,500 plan credits, so that month the agents’ work costs nothing beyond the plan. Your operator number has its own monthly fee, which depends on the country and the number and is shown in the app before you buy; it is charged the same way, from the plan credits first and then from extra credits. Connecting the number your customers already know costs nothing — and for the forwarding to stay cheap, take a Weyvox number from the same country.
A busier month — 40 calls, 20 SMS, 12 documents, 8 posts and 10 tasks — comes to 2,000 + 160 + 480 + 560 + 600 = 3,800 credits: 2,500 from the plan credits and 1,300 from extra credits, before the number’s fee. Extra credits come in packs from 500 credits, in the app or on the website, where auto top-up can also buy them for you.
Two things move these numbers:
- The line. The call at ≈ 50 credits is the simulator’s estimate for a call of up to two minutes; a real call is billed by the minute. To a French, US or Irish number a minute with the agent is ≈ 22–24 credits. To a UK number it is ≈ 113 credits, so a two-minute call there is about 2 × 113 = 226 credits. Every country’s rate is in the table on the pricing page.
- When Business pays for itself. When the agents’ work regularly goes far beyond Start’s 2,500 credits, Start plus extra credit packs comes close to the price of Business (€110), which includes 11,000 credits a month — the cost simulator on the pricing page shows it for your volumes. Below that, moving to Business buys you Team, Goals, Autonomy and the Montage studio rather than a lower bill.
Invoices, tax and what stays yours
For a sole trader or freelancer, paperwork is where Marc earns his keep:
- Invoices from your own templates. Tell Marc your details once — name, address, tax number, IBAN — and he saves them into your PDF templates, with your logo, signature and stamp if you use them. Numbers are assigned in sequence by the app, never invented by the agent. Any wording your status requires, you add once to the template’s note — Marc does not check invoicing rules for you. Anything he does not know — an amount, the customer’s details — he asks for.
- Who owes you. Every order carries its payment status. When an invoice passes its due date unpaid you get a reminder, a list of debtors arrives every Monday, and Cindy can call a customer about an unpaid invoice when you ask her.
- Your figures. Ask “how much did I earn this quarter?” and Marc answers from the payments you marked, with expenses from the supplier and tax documents you uploaded. Send him a bank statement and he matches the amounts to unpaid orders — and marks them paid only after your yes.
- Papers with an end date. Upload your insurance, lease or licence to Documents, and you get reminders 30, 7 and 1 day before it expires.
What stays yours: registering and declaring your income, your tax return, VAT, and any rule your country sets for invoices. Weyvox is not accounting software and not a certified e-invoicing platform, and it sends nothing to any tax authority — if your tax office requires records or invoices to go through approved software, you still need that software. The documents Marc prepares are drafts you check before sending, not legal, tax or accounting advice (Terms of Use, section 13).
When you grow
Weyvox works for one person, and it grows with you when you are no longer alone:
- Team, from the Business plan. Tap Add a team member in Settings → Team: a short form asks for their first and last name, position, date of birth, gender and duties, Leo picks the agents and rights the work needs, and your Add a team member adds them; they sign in with an 8-character access code, without registering. You set what each can do under Agents and access, agent by agent — which agents they work with (Leo always) and, for each, what exactly: their own orders, customers and documents or the whole business, money, documents, services and prices, the business profile, calls on a business line, the social networks you tick, Alice’s Montage studio and the agents’ Autonomy — plus a monthly spending limit or No limit. On Professional someone can be your deputy administrator, with everything except the subscription, balance, numbers, the team list, goals and deleting the account. Later changes come from Leo as a card and apply only after you tap it. With Cindy assigned you can hand them one of your Weyvox numbers. Their card shows their last 7 days, and Leo tells you how they are doing when you ask. A team member’s seat is 1,000 credits a month (a deputy’s costs more); up to 3 people on Business, up to 10 on Professional.
- Goals, from the Business plan. Business allows 3 goals per calendar month; Professional has no limit.
- The plans. Business is €110 a month excl. VAT with 11,000 credits; Professional is €250 with 25,000, and its unused plan credits do not expire — they are kept as extra credits. You change plan in Settings → Subscription, and the plan credits left are kept as extra credits; a website subscription can also be changed in your billing account on weyvox.com, where the new plan starts from the next charge.
What it will not do
- Keep your books or file your taxes. It prepares documents and keeps track of payments; accounting and declarations stay with you or your accountant.
- Decide where your judgement is needed. Cindy is an AI agent, not a person. When a call needs you, open the mini call card and take the conversation over.
- Work without credits. When the plan credits and extra credits are both used up, paid work stops and Cindy does not answer — calls ring for you as ordinary calls until you buy extra credits or the next month’s plan credits arrive. Without an active subscription, paid work pauses even with extra credits left.
- Answer without a line. Cindy needs an operator number bought in the app. In some countries the operator checks documents first; a temporary number can bridge the wait.
- Goals or new team members on Start. They come with Business.
- Run ads or send direct messages. Alice publishes, answers comments and shows statistics; she does not run ads, send DMs or follow accounts. On TikTok a post arrives as a draft that you publish in the TikTok app.
- Call emergency services. Keep an ordinary phone for that.
- Promise results. Customers can still say no, and a booked time can still be cancelled.
Every call starts with Cindy saying she is an AI agent — see are AI phone calls legal?
How to try it
Install Weyvox on iPhone or Android and sign up with your phone number and an SMS code — no email, no password. Then tell Leo what you do and what brought you to Weyvox: he fills in your business profile, tells you how each agent would help with that, and you tick the agents you want — the others stay off until you switch them on. In the next stage the agents you chose can show real work on your problem, at no cost and none of it required: Cindy gives you a test call on your own phone (up to two, each up to 6.5 minutes), telling you by voice how she will work for your business and answering your questions; Marc prepares a document you choose; and Alice makes a photo, a short clip of up to 5 seconds or a reel from your own photos and videos. Only then do you choose a plan.
There is nothing to set up for your line of work, and any agent except Leo can be switched off on its page. Weyvox is made for professional use — sole traders, the self-employed and companies — and for people aged 18 or over.
Questions people ask
What is the best AI for sole traders, freelancers and contractors?
The one that covers the jobs you cannot do while you work: the phone, the paperwork and social media. Weyvox is built for exactly that — four AI agents in one chat: Cindy answers and makes calls, Marc keeps customers, orders and invoices, Alice posts on social media and Leo reminds you on time. The Start plan is €25 a month excl. VAT with 2,500 credits for the agents’ work.
Can an AI answer my phone while I’m on a job?
Yes. In Weyvox, Cindy picks up your business line immediately or after 10–40 seconds of ringing, even when your phone is off. She says she is an AI agent, quotes your own prices, books an open slot and leaves you a note in the chat; you can take the call over at any moment.
Can AI send invoices for freelancers?
It can prepare them. In Weyvox, Marc makes invoices, quotes and completion certificates as PDFs from your own template, numbered in sequence by the app, and you forward the file to your client. He tracks who has paid, reminds you when an invoice is overdue and lists your debtors every Monday; the documents are drafts to check, not accounting or tax advice.
How much does an AI personal assistant cost a sole trader per month?
Weyvox’s Start plan is €25 a month excl. VAT and includes 2,500 credits (1 credit = €0.01 excl. VAT) for the agents’ work. At the simulator’s prices, 20 calls, 10 SMS, 8 documents, 4 posts and 4 chat tasks come to 1,920 credits — inside the plan credits. Add your operator number’s monthly fee, which depends on the country; calls to countries with a dearer line cost more.
Will the AI do my bookkeeping or my tax return?
No. Weyvox is not accounting software or a certified e-invoicing platform, and it sends nothing to any tax authority. Marc can tell you what you earned and who owes you, from the payments you marked, but declaring your income and paying tax stay with you or your accountant.
Will the AI act without asking me?
Only where you allow it. Each Weyvox agent has an Autonomy switch: off, it shows what it is about to do and waits for your yes; on, it acts and reports back; Autonomy comes with the Business and Professional plans, and on Start every agent asks first. Payments are marked only on your word, and a post Alice prepares in the chat goes out only after you tap Publish, whatever the switch says.
Can the AI post on social media for my business?
Yes. Alice, Weyvox’s AI marketer, writes a version of each post for every network you connect — Instagram, Facebook, TikTok, YouTube, LinkedIn, Threads, Pinterest and Bluesky — with photos or short videos, and publishes now or on a schedule. Every post she prepares in the chat comes to you as a post card and goes out only after you tap Publish; her Autonomy decides only whether she schedules the posts of an approved social media plan herself. The social media plan comes with every plan, Autonomy with the Business and Professional plans; on Start every post of the plan waits for your Publish.
What if I take on staff later?
From the Business plan — €110 a month excl. VAT with 11,000 credits — you can add up to 3 team members (up to 10 on Professional). Each signs in with an access code; what they see and do — their own orders or all of them, customers, documents, prices — and which agents they work with is set for their role, and a seat costs 1,000 credits a month. Business also adds Goals.
Let the team take the next call
The quickest way to judge it is on your own business. Right after you sign up, the agents you choose can show their work: Cindy can give you a test call on your own phone (up to two, each up to 6.5 minutes) and tell you by voice how she will work for your business, Marc can prepare a document you choose and Alice can make a photo, a short clip or a reel from your own photos and videos — at no cost, all before you choose a plan. Weyvox is available for iPhone and Android.
Meet each agent: Cindy · Marc · Alice · Leo · Pricing · All guides
Free trial at registration: the agents you choose show their work on your own business at no cost, within set limits; then you choose a plan.
